Privacy Policy

1. Introduction

Bean Pod Pty Ltd (ABN 99 694 953 583, ACN 694 953 583) ("we", "us", "our", or "Bean Pod") is committed to protecting your privacy and handling your personal information in an open and transparent manner. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal information in accordance with the Australian Privacy Act 1988 (Cth) and the Australian Privacy Principles (APPs).

By accessing our website at beanpodpty.site or engaging our services, you consent to the practices described in this Privacy Policy.

2. Information We Collect

We may collect the following types of personal information:

• Identity Information: Full name, date of birth, and gender.
• Contact Information: Email address, phone number, postal address, and social media handles.
• Professional Information: Sporting background, team affiliations, coaching qualifications, and career history.
• Financial Information: Billing address and payment details (processed securely through third-party payment providers).
• Technical Information: IP address, browser type, operating system, and website usage data collected through cookies and similar technologies.
• Communication Records: Emails, messages, and other correspondence you send to us.
• Health and Performance Data: Where relevant to our consulting services, with your explicit consent.

3. How We Collect Information

We collect personal information through:

• Direct interactions when you contact us via our website, email, phone, or in person.
• Our contact forms and consultation booking systems.
• When you engage us for consulting services.
• Automated technologies such as cookies when you browse our website.
• Third-party sources where permitted by law, such as publicly available information.

4. How We Use Your Information

We use your personal information for the following purposes:

• To provide our sports consulting services to you.
• To communicate with you about our services, including responding to enquiries.
• To process payments and manage billing.
• To improve our website, services, and customer experience.
• To send you marketing communications (with your consent, which you can withdraw at any time).
• To comply with legal obligations and regulatory requirements.
• To protect our legal rights and interests.

5. Disclosure of Your Information

We may share your personal information with:

• Service Providers: Third-party vendors who assist us in operating our business, such as IT support, payment processors, and marketing platforms.
• Professional Advisors: Lawyers, accountants, and auditors as needed.
• Regulatory Authorities: Government bodies and regulators where required by law.
• Business Partners: With your consent, to other sports organisations or professionals relevant to our consulting engagement.

We do not sell, rent, or trade your personal information to third parties for their marketing purposes.

6. Data Security

Bean Pod Pty Ltd takes reasonable steps to protect your personal information from misuse, interference, loss, unauthorised access, modification, and disclosure. Our security measures include:

• Secure storage of physical and electronic records.
• Access controls and authentication measures.
• Encryption of data transmitted via our website.
• Regular security reviews and updates.
• Staff training on privacy and data protection obligations.

7. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience. Cookies are small text files stored on your device. We use:

• Essential Cookies: Required for the website to function properly.
• Analytics Cookies: To understand how visitors interact with our website and improve performance.
• Functional Cookies: To remember your preferences and personalise your experience.

You can manage cookie preferences through your browser settings. Note that disabling certain cookies may affect website functionality.

8. Your Rights

Under the Australian Privacy Principles, you have the right to:

• Access: Request access to the personal information we hold about you.
• Correction: Request correction of any inaccurate, incomplete, or outdated information.
• Opt-Out: Unsubscribe from marketing communications at any time.
• Complaint: Lodge a complaint if you believe we have breached your privacy rights.

To exercise any of these rights, please contact us using the details provided below.

9. Third-Party Links

Our website may contain links to third-party websites. We are not responsible for the privacy practices of those websites and encourage you to read their privacy policies before providing any personal information.

10. Children's Privacy

We do not knowingly collect personal information from children under the age of 16 without parental or guardian consent. If you believe we have inadvertently collected information from a child, please contact us so we can promptly delete the information.

11. Data Retention

We retain your personal information only for as long as necessary to fulfil the purposes for which it was collected, or as required by applicable laws and regulations. When information is no longer needed, we securely destroy or de-identify it.

12. Changes to This Policy

Bean Pod Pty Ltd reserves the right to update this Privacy Policy from time to time. We will notify you of any significant changes by posting the updated policy on our website with a revised "Last Updated" date. We encourage you to review this policy periodically.

13. Contact Us

If you have any questions, concerns, or complaints about this Privacy Policy or how we handle your personal information, please contact us:

• Company: Bean Pod Pty Ltd
• ABN: 99 694 953 583
• ACN: 694 953 583
• Email: privacy@beanpodpty.site
• Website: beanpodpty.site
• Location: VIC 3185 (Elsternwick, Gardenvale, Ripponlea)

If you are not satisfied with our response to your complaint, you may contact the Office of the Australian Information Commissioner (OAIC) at www.oaic.gov.au.